Minutes Extraordinary Meeting 15th November 2011


Held at the School on Tuesday, 15th November 2011 starting at 7.30pm.

Present: Margaret Chadwick-Chairman, Brian Ambrose (BA), Lynn Reed-Vice Chairman (LR), Sharyn Robinson (SR), Sue Romero (following 2874) (SRo), Mary Smith and David Turner (DT).

Members of the Public: Simon Butler-Finbow, (S F-B) Diana Butler-Finbow, Molly Butler and David Butler.

In attendance:
Karen King – Clerk

2870: Apologies for Absence:
Bert Collins – unwell
Giles Merritt – work commitments

2871: Members’ Declaration of Interest for Items on the Agenda:

2872: Parish Council Vacancy:
The Clerk informed the meeting that Sue Romero had expressed an interest in becoming a Parish Councillor and was present as a member of the public. MS proposed and BA seconded that Sue Romero be invited to join the Parish Council as a co-opted member. All in favour.
Sue gave a brief summary of her background and experience and following signing of the ‘Declaration of Acceptance of Office’ joined other Parish Councillors for the remainder of the meeting.

2873: Update on issues relating to Access & Parking at Play Area, Cemetery Corner:
MS confirmed that she was organising a date for the first meeting of the Working Party to move forward the proposed extension to the car park.
MC reported that S F-B had met with Kevin Hall – CCC Officer and shown him the deeds confirming the highway boundaries.

The meeting was adjourned at 7.40pm to allow members of the public to speak.
The meeting was reconvened at 7.58pm

MC confirmed that at the 1st November meeting the need to look at the deeds was agreed. There was discussion about appointing an independent person to look at deeds. SR considered that the Parish Council should not use public money for a matter that was between S B-F and CCC Highways.
(The Clerk reminded Parish Councillors that the motion agreed at the November 1st meeting with regard to the viewing of the deeds could not be reversed at this meeting and should stand for a 6 month period unless a motion to rescind the decision and reopen the discussion was taken. SR asked if this could be done at this meeting. The Clerk considered that it should be an agenda item and as such would need to be carried forward to December meeting).

Parish Councillors were unable to agree the way forward on this issue and the item was closed by the Chair.

2874: Consideration of Draft Budget & Precept for 2012/13 for later approval:
SR confirmed that corrections were needed to spreadsheet before accurate figures and totals could be agreed. Draft figures carried forward to December meeting for checking and approval.

2875: Clerk’s Reports:
No additional reports.

2876: Finances including Approval of Payment of Outstanding Accounts:
a) Moore Stephens – external audit fees £ 370-80
b) Viking Direct – computer supplies £ 44-62
Total: £415-42

2877: Parish Councillors’ Reports:
MS confirmed that the advertising sign had been removed from the War Memorial triangle.
BA confirmed that he and DT had tightened the zip wire. They were a little concerned that the wire was now too taut.
BA reported that he had cleaned up around the Pavilion.

The meeting ended at 10.00pm

2878: Future Meeting Dates:
6th December
3rd January 2012
7th February
6th March