Minutes 1st May 2012


Held at the School on Tuesday, 1st May 2012. Starting at 7.30pm

Present: Margaret Chadwick-Chairman (MC), Brian Ambrose (BA), Bert Collins (BC), Lynn Reed-Vice Chairman (LR), Sharyn Robinson (SR), Mary Smith (MS) and James Hardwicke (JH).

Members of the Public: Molly Butler, Diane Butler-Finbow, Lawrence Butler, Mr & Mrs Peter Harding.

In attendance:
CCC – Cllr David Brown
Karen King – Clerk

3005: Apologies for Absence:
Cllr Allen Alderson – conflicting meeting
Ian Woodroffe – conflicting commitment
Sue Romero – away

3006: Members’ Declaration of Interest for Items on the Agenda:

3007: To Approve and Sign the Minutes of Meeting Number 370, 3rd April 2012:
Sharyn Robinson noted that the numbering was incorrect with 2984 omitted. Subject to this amendment the minutes were approved and signed as a correct record. Proposed: Mary Smith. Seconded: Brian Ambrose.

3008: To Approve and Sign the Minutes of Extraordinary Meeting Number 371, 17th April 2012:
The minutes were approved and signed as a correct record. Proposed: Mary Smith. Seconded: Lynn Reed.

On the arrival of Craig Stretton and team member for SUFC, the Chair adjourned the meeting at 7.30pm to allow the payment of outstanding fees for the use of the Pavilion and Recreation Ground.

The meeting reconvened at 7.35pm The Chair confirmed that a cash payment was made for outstanding fees in the sum of £252 for last seasons matches.

3009: Matters Arising from Previous Minutes (for information only):
Min.ref.371/2998: SR reported that Red-2-Green had purchased the canvases for the artwork to be displayed in the Pavilion.
Min.ref.370/2986: The Clerk confirmed that ECDC’s Conservation Officer, Lorraine King, had no objections to the erection of the sign. The Clerk again asked councillors to confirm the wording and location of the sign before ordering from Algar Signs.
Min.ref.370/2989: MC asked if a reminder about dog fouling had been included in the last edition of the Beacon. The Clerk said this was omitted but she would ensure it was added to the next edition. Action: Clerk
Min.ref.370/2989: MS noted that the advertising sign on the War Memorial triangle had been removed.

3010: County Councillor’s Report: A copy of Cllr Brown’s report was circulated prior to meeting
There were no questions for Cllr Brown.

3011: District Councillor’s Report: (MC read out written report provided by Cllr Allen Alderson).
There followed some discussion on the possibility of wheelie bins for refuse collection and the retention of weekly ‘black bag’ collections. Cllr David Brown replied to the queries raised.

3012: Correspondence for Consideration/Circulation:
CCC – Village Maintenance Grasscutting 2012: Notification that the contribution by CCC towards grasscutting would remain the same as last year.
CCC – Stagecoach notification of changes to services: Cllr DB confirmed that the changes were a commercial decision outside CCC’s control but did not affect this area.
ECDC – Council Design Guide SPD (Supplementary Planning Document): MC reported on this document. The Clerk was to request a paper copy and circulate to councillors.

3013: Access & Parking at Play Area, Cemetery Corner:
Min.ref.371/2994 (General point): MC referred to a general question asked as to whether a claim to an easement covering a period in excess of 40 years could be converted to a guaranteed right of way irrespective of whether there is an identified owner. Taylor Vinters was asked to advise and replied; “the issue here is not whether the right of way exists, the reason why the LR have not given a guaranteed right is because the land is unregistered. Until LR identify who owns the land they will not grant an absolute right in case someone down the line turns up with documents that prove they own the land.”
• Land ownership and boundaries. The Clerk confirmed that no reply had been received from the Butler family solicitors. It was agreed that the Clerk would send a reminder and to carry forward one more month.
• Details of Meeting with Susan Mills, CCC Highway Development Control Engineer. Susan Mills had sent the Clerk dates she was available to meeting with councillors and interested parties. Subject to confirmation by all parties, a meeting date of the 10th May at 3pm was agreed. MC said she would invite Geoff Reed to attend. MC referred to email from SRo in her absence which asked that proper notes be taken of the meeting and circulated before the next PC meeting. SR offered to take the notes.

Cllr David Brown left the meeting at 8.05.

3014. Consideration of Planning Application for Free Church, Commercial End – change of use from former Chapel to residential including access and car parking. Ref: 12/00315/FUL:

The Chair adjourned the meeting at 8.10pm to allow Peter Harding to speak in support of the above.
The meeting reconvened at 8.15pm.

Following discussion there were no objections or comments.

3015. Consideration of Planning Application for Hill Side Mill, Quarry Lane – erection of security fence and gates, changes to hard and soft landscaping and insertion of doors to Unit 1. Ref: 12/00239/FUL:
Following consideration there were no objections but Parish Councillors commented that the planned hedging on the perimeter fence was an important element of the application and they would hope to see this planted as soon as possible and kept maintained.

3016. Queen’s Jubilee Celebrations:
Following some discussion it was agreed to carry this forward to the next meeting.

3017. Review of Annual Accounts Summary for Audit – 2011-12:
MC thanked SR for her help with the annual accounts. The Clerk also thanked SR for her support. There followed some discussion about the earmarked funds. SR said that residual funds were too high. The meeting was reminded about the potential costs involved when considering next year’s application for LFMI funding towards a crossing on Station Road. MS suggested that this should be included in the next Budget/Precept so that funding was in place.
As an aside MS told councillors that she would organise a meeting with Kevin Hall of CCC to discuss further the scheme.
The accounts were unanimously agreed for the purpose of iinternal audit by Frank Frankland.

3018. Clerk’s Reports:
Chevron sign: Following the concerns raised and reported last month, CCC Highways confirmed the sign was to be replaced with a smaller 2 chevron one.

3019. Finances including Approval of Payment of Outstanding Accounts:
a) Karen King – Clerk’s salary, April 2012 £ 263-01
b) Inland Revenue – Clerk’s PAYE £ 65-60
c) Herts & Cambs Ground Maintenance – grasscutting services £ 748-00 *
d) Pavilion Charity – subvention £ 100-00 **
e) E-ON – streetlighting £ 5-79
Total: £1,082-40

* SR noticed that the amount listed of the agenda was not correct (VAT omitted). The correct payment was £897-60.
**Following the payment by SUFC of outstanding fees, it was agreed that a subvention for the Pavilion Charity was not now needed.
The above payments were agreed unanimously.

BIAA Bank Interest – April 2012 £ 0-87

3020. Parish Councillors’ Reports:
BC told councillors of a new spray to stop rabbits on the Denny/Recreation Ground. It was suggested that BC try this.
Min.ref.370/2986: MC confirmed that she had sent reply to Diana Butler-Finbow’s email.
LR carried out play area inspections and reported on minor repairs.
MS gave her apologies for the Annual Parish Meeting and Parish Council Meeting on the 15/5/12.

Meeting closed at 8.50pm

3021. Dates of Next Meetings:
15th May – Annual Parish Meeting (to be held at Downing Court Community Room – starting at 7.30pm)
12th June
3rd July
7th August (if called)
4th September
2nd October
6th November
4th December

Graham Mallott – Village Maintenance Grasscutting 2012
Debbie Laith – Street lighting briefing
Passenger Transport – Stagecoach notification of changes to services
Chairman’s Weekly Highlights
Lorraine King – Council Design Guide – SPD – Consultation
Planning Application for Free Church, Commercial End – change of use from former Chapel to residential including access and car parking. Ref: 12/00315/FUL.
Planning Application for Hill Side Mill, Quarry Lane – erection of security fence and gates, changes to hard and soft landscaping and insertion of doors to Unit 1. Ref: 12/00239/FUL.
Listed Building Consent – 72 Commercial End
Planning Permission – Mitchell Hall, 1 Quarry Lane
Cambridgeshire ACRE – Community Oil Buying Scheme
SLCC – Update of Professional Qualifications