MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 476
Held at Downing Court on Tuesday 2nd July 2019 starting at 7.00pm
Present: Cllr Sue Romero (SR); Cllr Lynn Reed (LR); Cllr Gordon Reid (GR); Cllr John Trapp (JT); Cllr Nicky Bates (NB); Cllr Peter Raby (PR); Cllr Ballard (KB);
Clerk: Mrs D Bayliss
Mr S Butler-Finbow
Mr J Lorimer (Laragh Homes)
Camilla Burgess (Carter Jonas)
Brian Flynn (Carter Jonas)
Meeting opened at 7.00pm
4699 Presentation by Mr Simon Butler-Finbow on Planning Application 19/00746/OUM Construction of up to 45 houses (including 4 self-build), open space, landscaping and associated infrastructure (all matters reserved except for access) at Land parcel West of Hill Cottage, Heath Road, Swaffham Bulbeck.
The Chairman introduced the parish councillors and welcomed the presenters to the meeting.
Mr Simon Butler-Finbow outlined the proposal for the cemetery/pony field site, on behalf of the Butler and Banks families. The Parish Council had supported the inclusion of this site in the draft Local Plan 2018 (now withdrawn). The site had been identified in the emerging local plan and had been provisionally approved for development by the parish council. The outline proposal is for up to 45 houses including 4 self-build with a total of 18 affordable homes. The intention is to work with the Community Land Trust and the site includes a high proportion of 1, 2 & 3 bed homes as identified by the village and East Cambs District Council. Detailed access points are shown on the plan and the opportunity had been taken to look at the existing junction to improve visibility and perhaps provide a modest benefit to Hillside Cottage. Parishioners and parish councillors asked a range of questions on matters associated with the planned development and a number of points raised were clarified.
4700 Presentation by Carter Jonas prior to submitting an outline planning application for Proposed Development at Heath Road, Swaffham Bulbeck (Site SWB H2)
Camilla Burgess, on behalf of Carter Jonas, outlined the proposals for the County Council site on Heath Road facing Maryland Avenue. The adopted East Cambridgeshire Local Plan 2015 relies on out-dated housing land supply figures therefore enabling this site to be considered for development. A consultation will run from 2-16th July and a leaflet will be delivered to every home in the village. There will also be a link on the parish council website with an illustrative plan.
An outline application for up to 18 houses with all matters reserved including access is to be submitted by the end of July 2019.
• The Parish Council expressed serious concern about a number of issues with the proposed plan which was distributed at the start of the presentation. These included: the very high density of dwellings on this very small site; the inclusion of 4 and 5 bedroom houses not reflecting local housing needs; houses up to 2.5 storeys high; prominent and overbearing houses in a location which would dominate views; adjacent to a listed building; urbanising impact on the landscape; inadequate parking spaces resulting in on-street parking; and conflict with what the CLT and potential Neighbourhood Plan are trying to achieve in shaping the future development of the village.
• The Chairman of the Community Land Trust pointed out that the CLT has a high interest in any development and would like direct involvement in the affordable housing element of the proposal.
The Parish Council Meeting opened at 8.12pm
4701 TO RECEIVE APOLOGIES FOR ABSENCE
County Councillor Shuter
4702 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR DISPENSATION
Councillor Trapp – Planning Matters at all meetings.
Councillor Romero – 4710 Planning Matters: Trustee of the Community Land Trust.
Councillor Reed – 4710 Planning Matters: Lives in close proximity to the development
4703 OPEN FORUM FOR PUBLIC PARTICIPATION
No other matters were raised for discussion.
4710 PLANNING MATTERS (brought forward)
19/00746/OUM Construction of up to 45 houses (including 4 self-build), open space, landscaping and associated infrastructure (all matters reserved except for access) at Land parcel West of Hill Cottage, Heath Road, Swaffham Bulbeck.
The parish council had supported this application at the call for sites and ECDC had carried out detailed studies and declared it suitable for development. The council thanked the developer and Laragh Homes for their sensitivity in preparing this application.
It was proposed by GR, seconded by PR and resolved that the parish council approve the outline ideas subject to the current limit of 45 properties and the green space as shown in the drawings presented at the meeting.
Cllr Trapp abstained as he is on the planning committee at ECDC.
4704 PARISH COUNCIL VACANCIES
Two vacancies had been advertised in the Bulbeck Beacon following the local council elections. Mr Robin Sewell had expressed an interest in re-joining the council if the places had not been filled.
4705 CO-OPTION OF PARISH COUNCILLOR
It was proposed by Cllr KB, seconded by Cllr LR and resolved that Mr Robin Sewell is co-opted as a councillor to Swaffham Bulbeck Parish Council.
4706 TO APPROVE MINUTES OF MEETING 475 4th JUNE 2019
It was proposed by Cllr PR, seconded by Cllr KB and resolved that the minutes of meeting 473 held on 7th May be approved and signed by the Chairman.
4707 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• Cllr Reed notified the council that the Cemetery Management Training Course had been postponed until 20th August.
• The Parish Paths Partnership (P3) will be discussed at the next meeting.
• Recommendations for the play area repairs will be brought to the next meeting for discussion.
• Cllr Reid has been successfully added as an account signatory with Unity Trust Bank.
• A letter had been received from a resident expressing his disappointment at the vandalism on the Denny and in particular the destruction of the boxes containing the bats and balls for the table tennis table.
4708 COUNTY AND DISTRICT COUNCILLORS REPORTS
a) There was no report from the County Councillor.
b) District Councillor Report
The District Councillor’s report was circulated before the meeting.
4709 PLANNING MATTERS
a) Planning Applications
b) Tree Works
19/00648/TRE &Trees/Swaffham Bulbeck/CA Approval for tree works at 73 High Street, Swaffham Bulbeck
19/00805/TRE & Trees/Swaffham Bulbeck/CA Approval for tree works at Lincoln Cottage, Commercial End, Swaffham Bulbeck
4710 NEIGHBOURHOOD PLANNING UPDATE
a) The grant application of £6,798 for the character assessment and sensitivity appraisal and professional fees was successful and work will start in September. The next meeting of the Neighbourhood Planning Steering Group will be held on 24th July with consultants Rachel Hogger and Mark Deas.
4711 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr GR, seconded by Cllr PR and resolved that the bank reconciliations for May and June 2019 are approved.
b) The quarterly budget reports were received by the council. No matters of concern were raised.
c) It was proposed by Cllr SR seconded by Cllr NB and resolved that a donation of £30 from the youth club fund is made for the children’s art competition in association with the Neighbourhood Plan.
d) To Pay July Accounts
The invoices had been verified by Cllr Bates and Cllr Reed before the meeting.
It was proposed by Cllr SR, seconded by Cllr KB and resolved that the July accounts are approved and paid.
Action: Clerk to set up payments for councillor authorisation.
Payments Since the Last Meeting
Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
Payments for Tonight’s meeting
Mr J Sugg Handyman Payment £49.50 £0.00 £49.50
Mrs D Bayliss Travel/Telephone £57.60 £0.00 £57.60
JCS Bookkeeping Payroll £20.40 £4.08 £24.48
Herts & Cambs Ground Maintenance Grass Cutting £228.00 £45.60 £273.60
Swaffham Internal Drainage Board Drainage Rates £490.20 £0.00 £490.20
Mr T Wilding Re-concrete benches/cut back vegetation £300.00 £0.00 £300.00
4712 HIGHWAYS MATTERS
a) The motion has been superseded for the time being by the potential development along the top of Heath Road.
It was proposed by GR, seconded by LR and resolved that given the new information from Laragh homes on this matter, the parish council will defer this motion until October when further information may be available.
Action: Review motion at a future meeting.
4713 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) All items sent by email were noted. There were no matters raised for discussion.
4714 Date of Next Meeting:
Meeting to discuss spending CIL monies.
August 6th, 2019
Agenda Items for the Next Meeting:
• Environmental Policies
• Woodland Trust – trees
• P3 Partnership
• Play Area Report and Recommendations
• Cemetery Working Group Report
The meeting closed at 8.59pm