Council Business

SWAFFHAM BULBECK PARISH COUNCIL
Chairman: Mrs Sue Romero. Clerk: Mrs Diane Bayliss
PO Box 330
Ely
CB7 9GF
Tel: 01353 664632
Email: clerk@swaffhambulbeckpc.org.uk

NOTICE OF A MEETING OF THE PARISH COUNCIL

To Members of the Council:

I hereby give notice that a meeting of Swaffham Bulbeck Parish Council will be held in Downing Court on Tuesday 3rd July at 7.30pm
You are hereby summoned to attend for the purpose of transacting the following business:
Members of the public and press are invited to attend.

1. APOLOGIES FOR ABSENCE
2. MEMBERS’ DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA + REQUESTS FOR DISPENSATION
3. OPEN FORUM FOR PUBLIC PARTICIPATION (10 MINS)
At the close of this item, members of the public will no longer be permitted to address the Council unless invited to do so by the Chairman.
4. TO APPROVE MINUTES OF MEETING 464
5. MATTERS ARISING/CLERKS and COUNCILLORS REPORTS for information only.
6. COUNTY AND DISTRICT COUNCILLORS REPORTS
7. PLANNING MATTERS
Planning Applications
18/00737/FUL Erection of two detached single storey dwellings at Land Southeast of The Bungalow, Abbey Lane, Swaffham Bulbeck for Ms Nicola Bartram
Planning Approvals
1818/00480/FUL Rear extension and internal alterations at Four Mile Stable Farm, Cambridge Road, Newmarket for Mr & Mrs Owen
Other Planning Matters
Street Naming and Numbering – Springfield House, Mill Lane.
8. NEIGHBOURHOOD PLANNING UPDATE
Report from Neighbourhood Planning Conference
9. FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) Quarterly Budget Reports
b) To Approve Bank Reconciliations for June
c) To Pay July Accounts
Payments Since the Last Meeting
BACS Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
BACS Inland Revenue Income Tax Confidential LGA 1972 s112
Payments for Tonight’s meeting:
BACS Mr J Sugg Handyman Payment £276.00 £0.00 £276.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mrs D Bayliss Travel/Telephone £86.20 £0.00 £86.20 LGA 1972 s174
BACS JCS Bookkeeping Payroll £17.00 £3.40 £20.40 LGA 1972 s112
BACS Burwell Print Print leaflet for APM £60.00 £0.00 £60.00 LG Miscellaneous provisions Act 1976 s19
BACS Herts & Cambs Ground Maintenance Grass Cutting £2,872.00 547.40 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Mr T Wilding Cemetery Tree Works £175.00 £0.00 £175.00 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS Swaffham Internal Drainage Board Drainage Rates £490.20 £0.00 £490.20 Open Spaces Act 1906 ss9 & 10 LGA 1972 s214
BACS SLCC Training Seminar £37.50 £7.50 £45.00 (LGA 1972 s111)
BACS Mr G Ballard CLT Membership £125.00 £0.00 £125.00 (LGA 1972 s111)
300191 Mr T Bowd Internal Audit £64.00 £0.00 £64.00 Local Audit and Accountability Act 2014,
300192 Mr H Clark Travel Expenses £50.00 £0.00 £50.00 (LGA 1972 s111)
300193 Mr R Sewell Travel Expenses £9.90 £0.00 £9.90 LGA 1972 s174

10. UPDATE ON THE GDPR
a) General Data Protection Regulations 25th May 2018 – to adopt the model policies as set out by the SLCC
1. Information and Data Protection Policy
2. Retention of Documents policy
3. Email Privacy Notice
4. Hirers Privacy Notice
5. Purchase of Exclusive Right of Burial Privacy Notice
6. New Councillors Privacy Notice
11. PAVILION MATTERS
Report from Pavilion Working Group
12. DENNY AND PLAY AREA MATTERS
a) Play Area Inspection & Report
b) Recommendations from Fenland Leisure Play Area Annual Report
c) To Discuss use of the Denny for Football on Sunday Mornings
d) To Consider Report from Cllr Trapp re Meeting with Police and Crime Commissioner
13. CEMETERY MATTERS
Report from Cemetery Working Group
14. CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) ECDC Public Spaces Protection Order – Dog Fouling Consultation
15. AGENDA ITEMS FOR THE NEXT MEETING
Any business and payments, to be considered at Parish Council meeting must be delivered to the Clerk for inclusion on the agenda at least 7 days prior to the meeting.
16. Date of Next Meeting:
Tuesday 7th August 7.30pm (If needed)

June 28th 2018
Clerk to the Parish Council