MINUTES OF SWAFFHAM BULBECK PARISH COUNCIL
MEETING NUMBER 475
Held at Downing Court on Tuesday 4th June 2019 starting at 7.30pm
Present: Cllr Sue Romero (SR); Cllr Lynn Reed (LR); Cllr Gordon Reid (GR); Cllr John Trapp (JT); Cllr Nicky Bates (NB); Cllr Peter Raby (PR); Cllr Ballard (KB);
Clerk: Mrs D Bayliss
County Councillor Shuter
Meeting opened at 7.30pm
4677 Councillor Ballard signed the Declaration of Acceptance of Office before the meeting.
4678 TO RECEIVE APOLOGIES FOR ABSENCE
4679 MEMBERS DECLARATION OF INTEREST FOR ITEMS ON THE AGENDA & REQUESTS FOR DISPENSATION
Councillor Trapp – Planning Matters at all meetings.
4680 OPEN FORUM FOR PUBLIC PARTICIPATION
Mr John Lorimer from Laragh Homes attended the meeting on behalf of Simon Butler-Finbow who would have liked to have attended but has had to send his apologies. Mr Lorimer pointed out that Laragh homes are not part of the application process and are not legally bound to Mr Butler-Finbow. The outline application is for up to 45 houses including 4 self build properties. The proposal is policy compliant with affordable housing and the current plan is for the developer to work with the Community Land Trust to provide these.
4681 LOCAL COUNCIL AWARD
The Parish Council have achieved the foundation level of the local council award scheme.
The clerk will circulate the criteria for the second level for the council’s consideration.
4682 PARISH COUNCIL VACANCIES
The positions have been advertised but as yet no one has come forward.
4683 TO APPROVE MINUTES OF MEETING 474 7th MAY 2019
It was proposed by Cllr LR, seconded by Cllr PR and resolved that the minutes of meeting 473 held on 7th May be approved and signed.
Cllr KB abstained as she was not in attendance at the meeting.
4684 MATTERS ARISING including REPORTS FROM CLERK AND COUNCILLORS (For information only)
• Following the council’s reply to a resident’s letter regarding use of the cricket square, there has been no further response.
• An email had been received confirming that the defibrillator had been installed at the school.
• There was no further update on the verge on Abbey Lane.
• 4659 Cllr Reid had requested discussion about yellow lines on Heath Road; the clerk apologised for the omission and will include it on next month’s agenda.
• 4659 Cllr Raby asked if there was a record of the agreement to fill in the ditch at Red Tile Farm. This item was discussed later at the meeting.
• A resident had contacted the council concerning the cutting back of the banks of the lode at the wrong time of the year and asking whether the council has any contact links to the EA. It was suggested that the resident contact the District or County Council.
4685 COUNTY AND DISTRICT COUNCILLORS REPORTS
a) County Councillor Report
• County Councillor Shuter attended the meeting and reported that at the round of Annual Parish Meetings he attended recently a number of concerns had been raised about air pollution outside schools caused by buses sitting for as long as 20 minutes with the engine running. As a result of this letters had been sent to the contracted service provision requesting that when the vehicle is stopped outside a school that it is turned off.
• On another positive note the County Councillor reported that £20,000 worth of funding had been made available to improve the current situation and carry out a study of what is required at the Heath Road/A1303 crossroads.
• The funding for pavements is available and a survey is being carried out now to see which areas will take priority for re-surfacing.
County Councillor Shuter gave his apologies for the next meeting.
b) District Councillor Report
The District Councillor’s report was circulated before the meeting.
The Future of Cambridge bus service meeting on Saturday 15th June/St Andrews Baptist Church, Cambridge was noted.
County Councillor Shuter left the meeting at 8.20pm
4686 PLANNING MATTERS
a) Planning Applications
19/00635/FUL Construction of a single-storey rear extension at Bay Tree Cottage, 74 High Street for Mrs Barbara Hall – there were no comments from the Parish Council.
Action: Clerk to respond to the Planning Officer on behalf of the council.
b) Planning Approvals
19/00452/LBC Proposed internal door opening between existing dwelling and a single storey Annexe at 99 High Street, Swaffham Bulbeck for Ms Annalise Jones
19/00356/CLP Proposed garage conversion and single storey rear extension at 1 Archers Close, Swaffham Bulbeck for Mr & Mrs Hall
c) Tree Works
19/00028/TRE & Trees/Swaffham Bulbeck: Approval to fell two apple trees at 85 High Street, Swaffham Bulbeck
4687 TENANCY AGREEMENT
The surrender documents and new tenancy documents for the land at Red Tile Farm had been received and were to be signed by the Clerk to the Council and sent back to Cheffins.
Concerns had been raised by a parishioner about the filling of the ditch at the last meeting. It was noted that the Parish Council had agreed that a drainage pipe would be put in the ditch and covered over, although this does not appear to be in the minutes. The Parish Council resolved to be more cautious over any future considerations of this type.
4688 COMMUNITY LAND TRUST
A meeting had been called for Thursday 30th May where the trustees were notified that the Chairman, George Ballard had met with the developers of the site at the Pony/Cemetery Field. The developers had since submitted an outline proposal for validation to ECDC. The developers had joined the meeting to outline their proposals and discuss the possibility of the CLT working with them to promote the scheme as a community development. The Chairman had prepared an application to the Community Housing Fund and following input from the developers would meet with Debbie Wildridge from CLT East to complete the application. A further meeting is scheduled for 25th June before the application is submitted.
4689 NEIGHBOURHOOD PLANNING UPDATE
a) The Steering Group had met on 14th May with Lucy Batchelor-Wylam who it was hoped would carry out the character assessment and the sensitivity appraisal for the Neighbourhood Plan. The group would need to apply for grant funding to meet the costs of this necessary work in order to progress the plan and it had been agreed that Mrs Romero and Mrs Smith would compete the application form for the grant.
Councillor Raby suggested that the parish council should consider the responses to the questionnaires and look at which items could be included in the parish council’s action plan in the short and the long term.
4690 FINANCES INCLUDING APPROVAL OF PAYMENT OF OUTSTANDING ACCOUNTS
a) It was proposed by Cllr GR , seconded by Cllr LR and resolved that the bank reconciliation for April 2019 is approved.
b) A letter had been sent to the Council informing them of an amount of money, (£560.88) that had been left over from when the village had a youth club. The money will be ring-fenced in the parish council’s bank account specifically for youth work and the former committee members and account signatories would appreciate being informed of any proposed use.
c) To Pay June Accounts
The invoices had been verified by Cllrs Bates and Reed before the meeting.
It was proposed by Cllr NB, seconded by Cllr LR and resolved that the June accounts are approved and paid.
Action: Clerk to set up payments for councillor authorisation.
Payments Since the Last Meeting
Mrs D Bayliss Clerk’s Salary Confidential LGA 1972 s112
Payments for Tonight’s meeting
Mr J Sugg Handyman Payment £110.00 £0.00 £110.00
Mrs D Bayliss Travel/Telephone £57.35 £0.00 £57.35
JCS Bookkeeping Payroll £20.40 £4.08 £24.48
Herts & Cambs Ground Maintenance Grass Cutting £824.00 £164.80 £988.80
East Cambs District Council Election Expenses £200.00 £0.00 £200.00
Communicorp Publication £12.00 £0.00 £12.00
Balfour Beatty Street Lighting £30.00 £6.00 £36.00
Cambs County Council Street Lighting £40.73 £0.00 £40.73
Trevor Bowd Internal Audit Fees £64.00 £0.00 £64.00
Mr T Wilding Install Cemetery Bench £175.00 £0.00 £175.00
Viking Direct Office Supplies £196.11 £39.22 £235.33
4691 HIGHWAYS MATTERS
a) • There was no report from the Highways working group.
• The running of the Speedwatch team had been transferred temporarily to another co-ordinator. It was noted that confirmation of where the sessions can be carried out is still required from the police.
Action: Clerk to obtain Speedwatch notices from the Highways Department.
4692 PAVILION MATTERS
a) Further quotations to be sought for replacing the posts at the front of the pavilion.
Action: Clerk to obtain an additional quotation from Mr Wilding.
4693 DENNY AND PLAY AREA MATTERS
a) The Play area inspection had been carried out by Cllr Bates.
b) The Play Area Report had been received from Fenland Leisure Play. The Denny Working Group and the Clerk will meet and make a recommendation on what works need to be carried out to the PC at the July meeting.
Action: Clerk to arrange a meeting to discuss play area report and the latest play area inspection report. Clerk to seek advice and quotations for CCTV on the pavilion.
c) It was resolved that the quotation from Mr Wilding for re-instating the benches is approved.
Action: Clerk to accept quotation from Mr Wilding
4694 GUTTER BRIDGE WOOD MATTERS
a) Nothing to report.
4695 CEMETERY MATTERS
a) • Cllr L Reed will be attending the cemetery management course on Thursday 20th June.
• The bench had been installed in the cemetery and had received a positive response from members of the community.
• The Cemetery Working Group will meet before the next Council meeting to discuss remedial works needed at the cemetery.
b) The footpath behind the cemetery needs the weeds cutting back as does the triangle on the corner of Green Bank Road.
The path needs re-tarmacking and quotes will be sought and brought back to a future meeting for consideration.
Action: Clerk to obtain quotations and authorise necessary works
4696 CORRESPONDENCE/MATTERS FOR INFORMATION ONLY
a) All items sent by email were noted. There were no matters raised for discussion.
b) Cllr Romero will attend the CAPALC Conference Day on Friday 28th June.
c) The Cambridgeshire ACRE Mythbuster Tour on Wednesday 3rd July was noted.
4697 ANNUAL REPORT
a) It was proposed by Cllr SR, seconded by Cllr LR and resolved that an annual report is produced and printed in the centre of the July Beacon up to a maximum cost of £75.
4 in favour
Action: Clerk to contact the editor for a price. The report to be produced by Cllr Romero and the Clerk.
4698 Date of Next Meeting:
July 2nd, 2019
Agenda Items for the Next Meeting:
Cllr Trapp suggested joining the P3 Partnership, more information may be obtained from the clerk at Lode Parish Council.
The meeting closed at 9.37pm